Services & Pricing

Simply book an appointment online and note how many documents you need notarized then choosing a date and time that works best for you we will contact you for a consultation. The only information we need to confirm the appointment is your full name, email address, cell phone number. Your personal information is in safe hands and will be handled with the highest level of confidentiality.

You have the option to submit your documents to our secure portal or in person. Once documents are received, you will be sent an email with a link to access the online notary session. For your security and privacy, all documents will be deleted within 24 hours or after your notary appointment is completed, which ever comes first.

If the appointment is in person no documents will be kept or they will be sent to the requested designation.

Please review all attached documents to ensure the correct spelling of names and dates.

Complete all forms, except where Notarial wording is present, and refrain from signing signature lines.

A valid form of ID must be presented at the time of signing.

In Ohio, notaries must verify a signer's identity before notarizing a document. The required verification methods include:

Acceptable Identification Documents

Ohio law requires signers to present a current, government-issued ID that includes:

• The signer's photo

• The signer's signature

• The signer's physical description

• The issuance date and expiration date

Examples of Acceptable IDs:

• Ohio or any U.S. state driver’s license

• State-issued ID card

• U.S. passport

• U.S. military ID

• Permanent resident card (Green Card)

• Foreign passport (if recognized by U.S. authorities)

The ID must be valid and unexpired at the time of notarization.

Use of a Credible Witness

If a signer does not have valid identification, Ohio allows the use of a credible witness to verify their identity. The witness must:

• Personally know both the signer and the notary.

• Present a valid government-issued ID to the notary.

• Swear or affirm under oath that they know the signer and that the signer has no valid ID.

• Sign an affidavit if required by the notary.

In Ohio, the two primary methods for identifying a signer in Remote Online Notarization (RON) are Knowledge-Based Authentication (KBA) and Credential Analysis.

Knowledge-Based Authentication (KBA): This method involves posing a series of questions to the signer based on their personal history. The questions are derived from public and private databases, covering areas such as past addresses, loan amounts, or previous employment. The signer must correctly answer a certain number of these questions within a set time limit to pass the authentication process, ensuring that only someone with detailed personal knowledge can successfully verify their identity.

Credential Analysis: This process uses advanced software to analyze the signer's government-issued photo ID. The software checks for various security features such as holograms, watermarks, and text patterns to validate the authenticity of the ID. The analysis ensures that the ID is legitimate, not altered or counterfeit, thereby confirming the signer's identity based on reliable, government-issued documentation.

For RON appointments you will be prompted to click on a secure link sent directly to your email address provided. Simply upload a photo of your identification then meet with your online notary.

For your in person appointment the notarization will happen at the appointment.

During the virtual session, present your ID and electronically sign the document(s) on camera. Once the session is complete, we will begin processing your documents / apostille immediately and send your tracking number after receiving the documents from the Secretary of State.

For Apostille services we can perform notarization services for your documents as well. However, if there are any errors with notarization that we did not perform, we cannot ensure acceptance by the governing agency. Rectifying such errors and resubmitting the document will incur additional costs. In some cases, an original document or a Certified Copy issued by a governing agency is required; photocopies or duplicates may not suffice.

Documents that may require an Apostille include:

• Birth certificates

• Marriage certificates

• Divorce decrees

• Adoption papers

• Educational diplomas and transcripts

• Power of Attorney documents

• Articles of Incorporation

• Notarized affidavits
  

An Apostille on a birth certificate may be needed to register a child for school in another country, while an Apostille on a marriage certificate could be required for immigration purposes. Divorce decrees with an Apostille might be necessary to prove marital status when applying for residency abroad. Adoption papers may need an Apostille to finalize international adoptions. Educational diplomas and transcripts often require an Apostille for acceptance by foreign universities or employers. Apostilles on Power of Attorney documents can facilitate legal transactions abroad. Articles of Incorporation may need an Apostille to establish a business presence in another country. Notarized affidavits with an Apostille might be necessary for legal proceedings or contracts outside the issuing country.

In Ohio, the pricing for notarization services is regulated by state law, and the total cost depends on the type of notarization, travel fees, and additional services provided. Below is a breakdown of what's typically included in the pricing for notarizations:

Standard Notarization Fees (Set by Ohio Law)

Travel Fees (If Applicable)

Loan Signing Agent Fees (for Real Estate Transactions)

Additional Services (May Incur Extra Fees)

Apostille:

Processing Time: Business days. (does not include weekends and government holidays)

• Notarization included

• Tracking included

International mailing invoiced separately

Please call 216.220.9991 for any questions.

• All signers present

• Internet connection (RON)

• Access to smartphone or computer with audio/camera capabilities (RON)

• Valid government-issued photo identification card or passport

We can prepare your Apostille order for all 50 states. Please indicate the state on your Order Form.

Country-Specific Acceptance: Most countries accept electronically notarized documents while others may require traditional notarization methods. It is essential to check the specific requirements of the foreign country where the document will be used.

Verification and Authentication: Even if a country accepts RON for apostilles, they might have additional verification steps or require the electronic apostille to comply with their digital authentication standards. This could include ensuring that the digital signatures and seals meet the international electronic standards.

To ensure compliance, it's advisable to consult with the relevant authorities or legal experts in the foreign country where the apostilled document will be submitted.

Once we verify which country your documents will be used at we can determine if you will need Apostille, Authentication, or Embassy Legalization.

Embassy legalization involves the process of authenticating documents for use in foreign countries that are not parties to the Hague Apostille Convention. It requires presenting the document to the embassy or consulate of the destination country for verification of its authenticity. Once legalized by the embassy or consulate, the document becomes valid for use in the foreign country.

A Federal Apostille, also known as authentication, is a certification process required for documents issued by U.S. federal agencies for international use in countries that are not parties to the Hague Apostille Convention. This process involves verifying the signature of the official who signed the document and confirming that they had the authority to do so. The authentication is typically performed by the U.S. Department of State's Authentication Office or by the relevant federal agency. Once authenticated, the document can be used abroad after further legalization by the embassy or consulate of the destination country.

An FBI Apostille is an official authentication issued by the U.S. Department of State that verifies the legitimacy of an FBI background check for use in countries that are part of the Hague Apostille Convention.

You may need an FBI Apostille for:

• Visa & Immigration Applications

• International Employment

• Dual Citizenship & Residency

• Studying or Working Abroad

• Adoption or Marriage Abroad

You can request an FBI background check (Identity History Summary) directly from the FBI or through an FBI-approved channeler. It is typically issued as a digital PDF or a physical document with an official FBI watermark.

• Standard Processing: 3-5 weeks (via mail to the U.S. Department of State)

• Expedited Processing: 7-10 business days (using a courier service for hand delivery in Washington, D.C.)

Yes! If you receive a PDF version of your background check, you can email it to us, and we will print it for submission. However, the U.S. Department of State requires a printed version with the official FBI watermark for apostille processing.

No. The U.S. Department of State advises against notarizing FBI background checks. The document is already signed by an authorized FBI official, and additional notarization is unnecessary.

Pricing depends on the processing speed:

• Standard Apostille (3-5 Weeks) start at: $125

• Expedited Apostille (7-10 Business Days) start at: $225

Yes! We offer translation services for FBI apostilles:

• Spanish, French, German: $45 per page

• Arabic, Mandarin, Russian: $69 per page

• Processing time: 1-3 business days

Yes, we can ship your apostilled FBI background check anywhere in the world. Pricing varies by country. Example:

• Spain: $170

• Mexico: $120

• Canada: $110

• UAE: $220

1. Request your FBI background check (PDF or hard copy)

2. Choose Standard or Expedited Apostille service

3. Send us your document for processing

4. Receive your apostilled FBI background check via mail or courier